1. Private body
EJS Trading and Sourcing CC, trading as EJS Finance, Close Corporation · FSP 44729.
2. Head and Information Officer
- Information Officer
- Information Officer
- Email for PAIA requests
- applications@ejsfinance.co.za
- Physical address
- To be confirmed before formal adoption
- Telephone
- To be confirmed
3. Information Regulator guide
The Information Regulator’s PAIA guide explains how to exercise access rights, the assistance available, applicable forms, fees and remedies. Current guidance and prescribed forms are available from the Information Regulator’s PAIA portal.
4. Records held
Subject to actual operations and lawful retention, records may include:
- Founding, ownership, governance, licences, policies and statutory records.
- Accounting, banking, taxation, invoices, asset, supplier and insurance records.
- Employee, representative, training, fit-and-proper and remuneration records.
- Customer, dealer, vehicle, application, finance, insurance, VAP, deal and complaint records.
- FICA customer due-diligence, screening, risk, reporting and compliance records, subject to access restrictions and tipping-off prohibitions.
- Contracts, correspondence, legal, compliance, audit and regulatory records.
- Information-technology, access, security, incident, backup and system audit records.
- Marketing, website, consent and communications records.
5. Legislation under which records may be kept
Records may be retained under legislation including the Companies Act or Close Corporations Act, Income Tax Act, VAT Act, Tax Administration Act, Basic Conditions of Employment Act, Labour Relations Act, Employment Equity Act, Occupational Health and Safety Act, Compensation for Occupational Injuries and Diseases Act, UIF legislation, Consumer Protection Act, Electronic Communications and Transactions Act, National Credit Act, FAIS Act and subordinate codes, Financial Intelligence Centre Act, POPIA and PAIA. This list is indicative and updated when operations or law change.
6. Automatically available records
Public website pages, published policies, public vehicle advertisements and other records expressly released by the body may be accessed without a formal PAIA request. No category is represented as automatically available under section 52 unless formally and lawfully designated.
7. Request procedure
- Use the current prescribed request form available from the Information Regulator.
- Identify the requested record clearly and explain the right to be exercised or protected and why the record is required for that purpose.
- Provide sufficient proof of identity and authority when acting for another person.
- Send the request to the Information Officer using the contact details above.
- Pay a prescribed request or access fee if lawfully required. Personal requesters are treated according to PAIA.
We will decide the request within the statutory period, subject to a lawful extension, and give the prescribed notice of the decision, fees and available remedies.
8. Grounds for refusal
Access may be refused where PAIA requires or permits refusal, including protection of another person’s privacy, confidential commercial information, safety, privileged material, research, law-enforcement interests or the body’s commercial information. Each request is assessed on its facts, including any mandatory public-interest override.
9. POPIA information
Categories of data subjects, information processed, purposes, recipients, cross-border safeguards, retention and security measures are described in the POPIA Privacy Policy. Access to or correction of personal information may also be requested under POPIA where applicable.
10. Availability and review
This manual is available on this website and, once the physical address is confirmed, at the principal place of business during business hours. It is reviewed when material details, processing activities or legal requirements change.